NOTICE TO BIDDERS
Sealed bids for the complete Excavation of Contaminated Soils and Associated Tasks project will be received at the Village Clerk’s Office at the Village Hall of the Village of Port Washington North, located at 3 Pleasant Avenue, Port Washington, New York 11050, until 10:00 a.m. on Tuesday, December 17, 2019, at which time all bids will be publicly opened and read aloud. Copies of the Contract Documents may be obtained beginning November 25, 2019 at the Village Clerk’s Office.
The Village of Port Washington North is providing this Request for Bid (RFB) solicitation to prepare and submit a fixed-price proposal to complete tasks including the excavation, transportation and disposal of an estimated 35 tons (more or less) of impacted soils with appropriate backfilling using materials/procedures suitable for planting vegetation at the Proposed Condominium Complex at Valley Road, Port Washington, New York (Site). The site is approximately 7.75 acres of Village-owned vacant land and is designated on the Nassau County Land & Tax Map as Section 4, Block 28, Lot 82.
Specifically, this RFB seeks competitive bids from qualified contractors to remove the impacted soils at the Site via excavation efficiently, and to complete associated tasks to facilitate progress towards site closure in a timely, efficient, and cost-effective manner.
GEI Consultants, Inc., P.C. (GEI) on behalf of The Village of Port Washington North, will serve as the technical contact for this RFB solicitation process. As such, any questions related to the Site or the bid should be submitted to the technical contact in writing via email with the understanding that all questions and answers will be provided to all bidders. Bidders must not discuss this RFB Solicitation directly with the Village unless approved by the Technical Contact. Questions for any of these parties should be submitted no later than December 9, 2019 at 5:00 p.m. via email to the technical contact who will seek the answers and relay the results to all bidders (typically via email). In addition, as technical contact, GEI will be facilitating a mandatory pre-bid Site meeting on December 5, 2019 at 10:00 a.m. and assisting the Village in evaluating the received bid responses. The Site meeting is mandatory and if not attended, then a received bid response will not be considered.
Prospective bidders are requested to send an email to email@example.com indicating that the firm expects to attend the meeting and how many representatives from the firm are expected. The number of representatives should be limited to no more than two (2) per bidding firm.
The Village reserves the right to reject any or all of the bids received, to re-advertise for bids, and to accept any proposal which the Village determines to be the lowest responsible bid.
Dated: Port Washington, New York
November 21, 2019
By Order of the Board of Trustees
VILLAGE OF PORT WASHINGTON NORTH
Palma Torrisi, Village Clerk